There is a simple five step process to getting your online registration set up. The steps are:

1. Project Definition And Pricing

We will work with you to decide what your online forms should look like, what they will do, and how they will manage the data and payments collected.  We will also define how the forms will look.  We will then create a detailed quote that will outline the project and state the exact cost of the project.

2. Create And Sign The Project Agreement

Once you approve the quote, we will send you a project agreement.  This agreement will be the contract that defines the scope of the project.  This agreement gives us the “go ahead” we need to get started immediately.

3. Develop Your Online Form: The Genius Is In The Details

Next, we begin development of your form.  We will ask you to fill out the ePly Event Details form to provide us with the information we need.  When we have completed gathering the details of the event, we will create the actual form, the payment processing, and the set up the tools you will need to collect and manage the data.

4. We Make Your Form . . . Perfect

Of course, we will show the initial draft of the form to you, and facilitate any changes you want to have made.  We will provide as many changes as necessary until you are pleased with the results.  We perform extensive testing and checking to make sure the site is ready to go live.

5. We Publish Your Online Form And Launch The Registration

When we finalize and approve your form, we publish the form online and launch your registration.  We also provide you with the tools and support you need to manage the data as the registration proceeds.  We help you use system features, gather reports, create user access, and provide additional support and service as needed.

6. We Make Management Of The Registration Data Easy

ePly’s system tracks the “who”, “where”, and “how much” – information you need to keep your event running efficiency.  Event participants enter their information into the online form, select a payment option (if payment is required) and click "submit".  The ePly system stores the registration data in an online database and sends the event participant an email confirming their registration.

7. We Put The Information, Reports, And Details You Need To Plan Your Event At Your Fingertips

With ePly’s System Tools you will have access to the registration data for your event throughout the planning process. ePly’s web-based forms are stored on secure servers you can access from anywhere with internet access. You will have reports that you can view and download, showing event participants, contact information, payments, and more.

When Should You Get Started?

While our team is capable of completing forms quickly when needed, it is best to have a registration form done well in advance of the required launch date. Ideally, begin creating your web form about a month before your expected launch date. Set up time depends on the requirements and complexity of your form. We can complete forms quickly when necessary – even on the same day for simple form “emergencies”, but it is far better to plan far in advance and give you plenty of time to review the form and have opportunities for revisions before going live.

Request a quote now or Contact us to get started.