6 Steps to Successful Virtual Event Planning

When planning a major event or conference, it’s best to investigate all of your available options in order to maximize your event’s success. Many people and organizations have heard of a virtual event, but have no idea how to pull one off. If you count yourself among them, then these 6 Steps to Successful Virtual Event Planning are sure to set you on the right course to maximizing the success of your event! 

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Event Planning Software: The Ultimate Buyer's Guide

Planning an event of any kind takes organization, teamwork, and a lot of effort. However, one of the most important elements you should include in your event planning process is something that might be easy to take for granted at times: Event planning software.

Event planning software can help your team streamline all sorts of event planning tasks, from registration to event engagement.

So, what kind of events could benefit from event planning software? They can range from seminars and conferences, to university alumni events, to recruiting events for businesses. By taking advantage of event planning software, you can keep your data organized and up-to-date with real-time reporting, seamlessly process last-minute changes, and simplify your overall procedure.

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How to Build a Conference Agenda That’ll Keep Attendees Engaged

The concept of a conference is pretty straightforward: your attendees will attend various sessions on various topics, and typically come together at certain points of the day for keynote speakers and other large-group sessions.

The most successful conferences, however, infuse more excitement into the agenda — without running attendees ragged. Here are five tips for how to strike that balance:

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10 Icebreaker Ideas to Kick Off Your Event

In many cases, you want your event attendees to actually connect and interact with each other. Whether it’s for professional networking purposes or to simply have a great time, icebreakers are a great way to make introductions a little less awkward. (Not to mention, break up the monotony of conferences and similar events.)

Looking for a few icebreaker ideas? Here are 10!

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7 Often Overlooked Event Planning Details

When it comes down to it, event planning is a details game. That’s because there are SO many to keep track of. Between your multiple audiences (vendors, volunteers, attendees, sponsors, staff) and their various needs and wants...it’s enough to make even the most veteran event planner’s head spin!

But whether you ARE a veteran or a total amateur, juggling all of that makes it easy to forget something. So, what details in particular tend to trip event planners up the most? Here are seven to keep in mind:

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How to Structure Your Sponsorship Packages in 4 Steps

If you’ve never built sponsorship packages before, it can seem a little overwhelming at first...

“What should I include?”

“How MUCH should I include?”

“How do I make my more expensive packages worth the investment??”

Well, I’m going to let you in on a little secret...it’s all up to you! And if that makes it even more overwhelming, don’t panic. The trick is to create a few basic packages that you can use as guidelines, and then tweak them depending on the sponsor. Here’s how to go about that -

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Quickly Capture Conference Attendee Feedback with These Tips

As the event planner, it can be easy to forget that conferences can feel extremely busy for attendees, too. A few days of bouncing in between sessions, grabbing quick lunches, networking, etc. is a lot of work!

That’s why you want to be strategic about how you gather feedback. Surveying attendees just after sessions means the content will be fresh in their mind, but the surveys should be short with questions that are easy to answer and get straight to the point. Here are our tips for post-session surveys:

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Does My Event REALLY Need Its Own Website? (Spoiler Alert: Yes!!)

The thought has probably crossed your mind a few times...“Does my event really need its own website, separate from my organization’s??”

The short answer is yes, absolutely! We get it, though: With everything else you’re managing, adding a website to that list can feel overwhelming. But the benefits are so worth it.

“Benefits, you say?” Of course! There are a lot of reasons why your event NEEDS its own website, but here are four of the biggest:

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What to Do When an Event Sponsor Walks Away Unhappy

A healthy sponsorship program relies on keeping your sponsors satisfied with the value they’re receiving in return for spending their time and money on your event. Sounds simple enough, right? Theoretically, you should just be able to focus on fulfilling the details in their agreement - but in practice, it doesn’t always happen that way.

Unfortunately, despite your best efforts, some sponsors walk away from events dissatisfied. Whether it was a hard-to-please on-site rep, a venue problem that was out of your control, or you simply made a mistake (we’re all human!) your next task is to do what you can to turn that relationship around. Here are some steps to take:

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The Golden Rules of Event Volunteer Retention

If your event relies on the help of volunteers, then you know how difficult recruiting them can be. A person’s time is valuable - and asking them to spend a chunk of it with you doing work, for no pay? Well, that’s tough.

The good news is, most people are happy to volunteer their time for a cause or organization that matters to them. But getting them to return for your next event (so you can spend less time recruiting) depends on their experience the first time around: how well they’re treated by staff and if they felt it was a good use of their time.

With care and attention to the specific volunteer experience, retention should be a breeze! Start by following these rules:

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