ePly Event Planning Blog

Are you racking your brain on what kind of email you should send to sell out your event? Or perhaps you’re searching for the right kinds of informational emails to send in the days leading up to your event? Then you’re in need of a wide range of event email templates that are fast, simple, and get the point across! 

Check out our 10 best easy-to-use event email templates that you should send out to your attendees before your next event! Read carefully, the first 5 templates on our list are intended to drive registrations and sell out your event, while the last 5 templates keep your attendees’ interest piqued in the days leading up to your event. Make sure you read to the end for a bonus event email template!

We recommend using this base template to ensure you’ve included all key event details in your email. Then, you can modify and add a personal touch as necessary with our 10 outlined examples below!

Base Template:

Whether it’s due to poor weather, last minute vendor issues, or simply low registration rates, sometimes it becomes clear that the best choice for everyone is to turn to an event cancellation checklist. Though it can be a difficult decision to make — especially after all of the planning and hard work you’ve put into it — it doesn’t have to be written off as a complete loss.

There are upsides to handling a cancelled event swiftly and professionally and even alternative solutions if you’re on the fence about whether or not to cancel your event. If you’re looking for an event-saving alternative, we suggest looking into the features and capabilities a learning management software (LMS) platform can offer before you begin step 1 of an event cancellation checklist. 

If you’ve already exhausted all alternative possibilities, and need some fail-proof steps amidst the countless new to-do items, we've got you covered. Take a look at our:

101 checklist to see how you should start the process of cancelling your event.

When working in the event space, you come to realize that not every event or conference is going to be a smash with attendance. You’ll hear a lot of reasons to explain no-show absences but usually it just comes down to a lack of time, money, or even interest.

There’s a lot to juggle with event planning and sometimes, you just need a refresher. So we have asked a few fellow event planners, what are some of their must know tips and hacks for events. Check them out below:

No matter your industry, event attendees are expecting you (now more than ever) to consider the environmental footprint caused by your event. Think about it: gas for transportation, plastic cutlery for catering, paper for your agendas - the list goes on!

Consider these pros and cons on eco-friendly initiatives to help make your next event season more environmentally conscious where you can!

Looking to pick up some tips on how you can make your online event registration smooth sailing for your future attendees? We all know that one of the hardest parts in planning any event is getting your attendees in the door!

Check out our quick list to see how you can make your online event registration system easy and seamless for any potential attendee.

If you’re trying to find some simple ways to make a great impression with your event sponsors, look no further! Check out how you can say thank you (without much effort) and keep your sponsors coming back year after year.

Thinking about reevaluating your event sponsorship program to spruce it up? Sponsors can add some amazing resources to your events that can take them to the next level (think more funds, advertising, and manpower). However, convincing companies to become sponsors can be another story.

If you’re feeling unsure of where to start, let us help! Take a look at our checklist to see how you can make event sponsorship appealing again!

As an event planner, it can be hard to come by reliable volunteers. They can be challenging to find and sometimes even harder to keep around.

The struggle is real! To help you out, check out our tips below to help event planners master volunteer management.

Ever feel like your event swag is a little stale? Don’t fret! We understand that it can be hard to keep on top of what’s trending and what’s not in the world of promotional items, especially with a to-do list a mile long.

Check out these five popular swag items that any of your attendees would love to get at your next event!