If you’re wondering what an online event registration form is meant to do beyond collecting registration data, you’re overlooking some seriously strategic setup opportunities! Used wisely, your registration form can be your biggest weapon in driving registrations and putting on a memorable event for everyone involved.
From our experience, there are eight things all online event registration forms should be doing in addition to collecting data:
We’ve all heard the old phrase “two heads are better than one”! And it still rings true today. Planning a large conference or company event is a huge task to take on and will almost always need more than one person planning. So, how do you manage it in an organized way?
Introducing…..committees. Committees are appointed for a specific function and can help your daunting task list become more segmented and task-specific. Planning an event goes much more smoothly with a proper team in place and this basic framework can be applied to any kind of event, no matter the size or budget.
As event planners start tackling their first all-virtual event, one crossroad they tend to come to is...how do I harness the energy of an in-person event, and recreate that in an online environment?
It’s true that some of the activities you would normally execute in-person just aren’t possible with a virtual event. That said, there are a ton of ways to translate those activities into a virtual experience, or execute something completely different!
Here are four ideas — could any of these work for your virtual event?
Part of trying to decide on pricing for your virtual event is first determining exactly what attendees will get out of joining. The value of the event plays a huge role in how much attendance is worth!
And not only that, understanding how to build a strong virtual event value proposition will keep your team aligned during the planning phases and encourage more attendee engagement.
But how, exactly, do you do you do that? Here are four tips:
If you’ve hosted or are planning to host a virtual event in 2020 (or beyond), let me ask you...did you charge or are you planning on charging for attendance? Many organizations are reluctant because virtual events lack several of the components in-person events offer (face-to-face networking being a primary one).
But here’s the thing: While your virtual event might be different than your in-person event, that’s not to say it’s any less valuable. You’re likely still offering top-notch content, and possibly even continuing education opportunities. That’s worth something!
But the question is...how much? How exactly do you price a virtual event, particularly when you’ve never hosted one before?
Well, for every organization — and even every event — it’s different. But here are a few things to keep in mind as you’re trying to price yours:
The main goal for any event is getting people there in the first place — so you probably have a pretty solid plan for promoting it to your audience and generating registrations.
...but, that said, do you have a plan for communicating with your attendees? The people who’ve already signed up? You ABSOLUTELY should. Whether you’ll be face-to-face, all online, or some combination of the two, keeping attendees informed and engaged is imperative to event success.
That’s why you’ll want to put together an attendee communication plan that takes into account what you should tell them about before, during, and after the event. Here’s an idea of what kind of messaging you should focus on during each phase:
When transitioning your face-to-face meetings and events into the virtual sphere, you’ll quickly realize that you have to make some adjustments for an effective meeting. What works in a physical space may not translate well into a virtual space, but it can be hard to realize this beforehand. That’s why we’ve outlined nine tips to improve meeting engagement within Zoom!
The concept of a conference is pretty straightforward: your attendees will attend multiple sessions on various topics, and typically come together at certain points of the day for keynote speakers and other large-group sessions. By setting a conference agenda, you’ll be able to help guide your attendees through the day(s) and help them decide which panels to attend.
The most successful conferences, infuse more excitement into the conference agenda — without running attendees ragged. Here are five tips for how to strike that balance:
Answering attendee questions is an inevitable part of event planning. With all the tasks that must be kept track of, answering the same questions over, and over, and over again is not only time-consuming, it loses the registrant’s momentum and excitement that leads to more sales and larger attendance! By putting an event FAQ on your landing page or event registration page, you’re more likely to generate sales by answering their questions immediately.
Here are some thoughts on writing your FAQ page in a way that’ll effectively keep attendees in-the-know:
Event technology is any kind of software that improves the event process for both event planners, and/or attendees. In the last 10 years, the industry has seen a number of innovative event technology platforms emerge to help event planners set up, promote, and execute an event, as well as leverage attendee data and feedback to improve the process for future events. On the other hand, event attendees have become accustomed to event technology serving as an enhancement to their overall experience. Streamlined registration and scheduling processes, as well as engaging on-site technology all play a hand in making an event that much more memorable and attractive in the minds of attendees.