ePly Event Planning Blog

When you’re hosting an in-person event, adding virtual delivery effectively doubles your sponsorship opportunities — so it’s certainly a smart decision for easy value-add. If your in-person event has been cancelled, and hosting online is now the only option, don’t fret — online delivery provides countless opportunities for online event sponsorship packages. We’ve got the tips you need to help build the perfect revenue-generating event sponsorship package that keeps them coming back year after year. 

Are you racking your brain on what kind of email you should send to sell out your event? Or perhaps you’re searching for the right kinds of informational emails to send in the days leading up to your event? Then you’re in need of a wide range of event email templates that are fast, simple, and get the point across! 

Check out our 10 best easy-to-use event email templates that you should send out to your attendees before your next event! Read carefully, the first 5 templates on our list are intended to drive registrations and sell out your event, while the last 5 templates keep your attendees’ interest piqued in the days leading up to your event. Make sure you read to the end for a bonus event email template!

We recommend using this base template to ensure you’ve included all key event details in your email. Then, you can modify and add a personal touch as necessary with our 10 outlined examples below!

Base Template:

Whether it’s due to poor weather, last minute vendor issues, or simply low registration rates, sometimes it becomes clear that the best choice for everyone is to turn to an event cancellation checklist. Though it can be a difficult decision to make — especially after all of the planning and hard work you’ve put into it — it doesn’t have to be written off as a complete loss.

There are upsides to handling a cancelled event swiftly and professionally and even alternative solutions if you’re on the fence about whether or not to cancel your event. If you’re looking for an event-saving alternative, we suggest looking into the features and capabilities a learning management software (LMS) platform can offer before you begin step 1 of an event cancellation checklist. 

If you’ve already exhausted all alternative possibilities, and need some fail-proof steps amidst the countless new to-do items, we've got you covered. Take a look at our:

101 checklist to see how you should start the process of cancelling your event.

When planning a major event or conference, it’s best to investigate all of your available options in order to maximize your event’s success. Many people and organizations have heard of a virtual event, but have no idea how to pull one off. If you count yourself among them, then these 6 Steps to Successful Virtual Event Planning are sure to set you on the right course to maximizing the success of your event! 

Planning an event of any kind takes organization, teamwork, and a lot of effort. However, one of the most important elements you should include in your event planning process is something that might be easy to take for granted at times: Event planning software.

Event planning software can help your team streamline all sorts of event planning tasks, from registration to event engagement.

So, what kind of events could benefit from event planning software? They can range from seminars and conferences, to university alumni events, to recruiting events for businesses. By taking advantage of event planning software, you can keep your data organized and up-to-date with real-time reporting, seamlessly process last-minute changes, and simplify your overall procedure.

The most recognizable name for a solution isn’t always the best solution. When looking for an Eventbrite alternative, keep in mind that new tools are very important investments, so you owe it to your organization to put in extra thought when choosing the best event planning app.

When working in the event space, you come to realize that not every event or conference is going to be a smash with attendance. You’ll hear a lot of reasons to explain no-show absences but usually it just comes down to a lack of time, money, or even interest.

In many cases, you want your event attendees to actually connect and interact with each other. Whether it’s for professional networking purposes or to simply have a great time, icebreakers are a great way to make introductions a little less awkward. (Not to mention, break up the monotony of conferences and similar events.)

Looking for a few icebreaker ideas? Here are 10!

Diversity can be a sensitive subject! We’re here to address it and offer tips on how to incorporate diversity in all aspects of your next event. It’s an important piece that shouldn’t be looked over. Check out some tips:

The end goal of presentations? Two words: engaged audience. When we are asked to present, of course, comes the initial fear of well….presenting. What typically comes after that is the fear of keeping your attendees actually engaged.