ePly Blog

Are you racking your brain on what kind of email you should send to sell out your event? Or perhaps you’re searching for the right kinds of informational emails to send in the days leading up to your event? Then you’re in need of a wide range of event email templates that are fast, simple, and get the point across! 

Check out our 10 best easy-to-use event email templates that you should send out to your attendees before your next event! Read carefully, the first 5 templates on our list are intended to drive registrations and sell out your event, while the last 5 templates keep your attendees’ interest piqued in the days leading up to your event. Make sure you read to the end for a bonus event email template!

We recommend using this base template to ensure you’ve included all key event details in your email. Then, you can modify and add a personal touch as necessary with our 10 outlined examples below!

Base Template:

Whether it’s due to poor weather, last minute vendor issues, or simply low registration rates, sometimes it becomes clear that the best choice for everyone is to turn to an event cancellation checklist. Though it can be a difficult decision to make — especially after all of the planning and hard work you’ve put into it — it doesn’t have to be written off as a complete loss.

There are upsides to handling a cancelled event swiftly and professionally and even alternative solutions if you’re on the fence about whether or not to cancel your event. If you’re looking for an event-saving alternative, we suggest looking into the features and capabilities a learning management software (LMS) platform can offer before you begin step 1 of an event cancellation checklist. 

If you’ve already exhausted all alternative possibilities, and need some fail-proof steps amidst the countless new to-do items, we've got you covered. Take a look at our:

101 checklist to see how you should start the process of cancelling your event.

When working in the event space, you come to realize that not every event or conference is going to be a smash with attendance. You’ll hear a lot of reasons to explain no-show absences but usually it just comes down to a lack of time, money, or even interest.

As we approach 2020, we as humans are busier than ever. We live in a world that is constantly going and it can be easy to forfeit our health + wellness all around. 

The great thing about the generation that we live in, is that we are aware of the importance of mental and physical wellness due to the increasing expectations of always staying “busy”. As we adapt to busy schedules by having to designate wellness times, so should your conference. Check out these three ideas: 

Are you an agenda, notetaker kind of organizer? The traditional, paper and pen kind of organizer? If so, I am right there in the boat with you. It’s satisfying to write down your tasks and check them off after you complete them. It’s an “Ah, it’s complete!” satisfaction. But...is it the most efficient way to organize?

College students. There’s hundreds of them on campus, working on homework, drinking coffee like it’s water, and hanging out with their friends. You see them all the time, but how do you actually attract them to YOUR events?

When planning an event for university students, there are a few important components to keep in mind. It can be a little confusing to figure out what makes college students tick and how to appeal to them. Luckily, we have some tips today just for YOU to help with this dilemma (and they’re from a recent college grad too!). 

Event planning is a fun and exciting process, but it has lots of components you have to be on top of! All these details, when given enough attention, will help make your next event a true success. One of these important components is picking a venue for your event. 

While this may seem like a simple task, there are a lot of things to keep in mind when selecting the perfect location. So… how do you do it?  Not to worry! We here at ePly have a few suggestions to help you along the way.

Who doesn’t love getting some free swag at events?? We know we do! Handing out company swag is a great way to promote your company, especially at events like trade shows that have an expo hall. 

The question is however… how much swag is TOO much swag? What items are even worth bringing?

These are important things to consider when preparing for your next event. The general rule of thumb should be that your promotional items should be both unique and useful to the attendees. Still confused on what items that actually constitutes? We can help! Check out some specific examples below of some of the best swag to bring to events. 

When it comes down to it, event planning is a details game. That’s because there are SO many to keep track of. Between your multiple audiences (vendors, volunteers, attendees, sponsors, staff) and their various needs and wants...it’s enough to make even the most veteran event planner’s head spin!

But whether you ARE a veteran or a total amateur, juggling all of that makes it easy to forget something. So, what details in particular tend to trip event planners up the most? Here are seven to keep in mind:

If you’ve never built sponsorship packages before, it can seem a little overwhelming at first...

“What should I include?”

“How MUCH should I include?”

“How do I make my more expensive packages worth the investment??”

Well, I’m going to let you in on a little secret...it’s all up to you! And if that makes it even more overwhelming, don’t panic. The trick is to create a few basic packages that you can use as guidelines, and then tweak them depending on the sponsor. Here’s how to go about that -