Incorporating Health & Wellness into Your Next Conference: 3 Ideas

As we approach 2020, we as humans are busier than ever. We live in a world that is constantly going and it can be easy to forfeit our health + wellness all around. 

The great thing about the generation that we live in, is that we are aware of the importance of mental and physical wellness due to the increasing expectations of always staying “busy”. As we adapt to busy schedules by having to designate wellness times, so should your conference. Check out these three ideas: 

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Event Planning Organization: Stay Traditional or Move to Modern Technology?

Are you an agenda, notetaker kind of organizer? The traditional, paper and pen kind of organizer? If so, I am right there in the boat with you. It’s satisfying to write down your tasks and check them off after you complete them. It’s an “Ah, it’s complete!” satisfaction. But...is it the most efficient way to organize?

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3 Tactics to Try at Your Next College Event

College students. There’s hundreds of them on campus, working on homework, drinking coffee like it’s water, and hanging out with their friends. You see them all the time, but how do you actually attract them to YOUR events?

When planning an event for university students, there are a few important components to keep in mind. It can be a little confusing to figure out what makes college students tick and how to appeal to them. Luckily, we have some tips today just for YOU to help with this dilemma (and they’re from a recent college grad too!). 

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How to Find the BEST Venue for Your Upcoming Event

Event planning is a fun and exciting process, but it has lots of components you have to be on top of! All these details, when given enough attention, will help make your next event a true success. One of these important components is picking a venue for your event. 

While this may seem like a simple task, there are a lot of things to keep in mind when selecting the perfect location. So… how do you do it?  Not to worry! We here at ePly have a few suggestions to help you along the way.

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Event Swag: What's Worth Bringing?

Who doesn’t love getting some free swag at events?? We know we do! Handing out company swag is a great way to promote your company, especially at events like trade shows that have an expo hall. 

The question is however… how much swag is TOO much swag? What items are even worth bringing?

These are important things to consider when preparing for your next event. The general rule of thumb should be that your promotional items should be both unique and useful to the attendees. Still confused on what items that actually constitutes? We can help! Check out some specific examples below of some of the best swag to bring to events. 

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7 Often Overlooked Event Planning Details

When it comes down to it, event planning is a details game. That’s because there are SO many to keep track of. Between your multiple audiences (vendors, volunteers, attendees, sponsors, staff) and their various needs and wants...it’s enough to make even the most veteran event planner’s head spin!

But whether you ARE a veteran or a total amateur, juggling all of that makes it easy to forget something. So, what details in particular tend to trip event planners up the most? Here are seven to keep in mind:

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How to Structure Your Sponsorship Packages in 4 Steps

If you’ve never built sponsorship packages before, it can seem a little overwhelming at first...

“What should I include?”

“How MUCH should I include?”

“How do I make my more expensive packages worth the investment??”

Well, I’m going to let you in on a little secret...it’s all up to you! And if that makes it even more overwhelming, don’t panic. The trick is to create a few basic packages that you can use as guidelines, and then tweak them depending on the sponsor. Here’s how to go about that -

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Quickly Capture Conference Attendee Feedback with These Tips

As the event planner, it can be easy to forget that conferences can feel extremely busy for attendees, too. A few days of bouncing in between sessions, grabbing quick lunches, networking, etc. is a lot of work!

That’s why you want to be strategic about how you gather feedback. Surveying attendees just after sessions means the content will be fresh in their mind, but the surveys should be short with questions that are easy to answer and get straight to the point. Here are our tips for post-session surveys:

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Does My Event REALLY Need Its Own Website? (Spoiler Alert: Yes!!)

The thought has probably crossed your mind a few times...“Does my event really need its own website, separate from my organization’s??”

The short answer is yes, absolutely! We get it, though: With everything else you’re managing, adding a website to that list can feel overwhelming. But the benefits are so worth it.

“Benefits, you say?” Of course! There are a lot of reasons why your event NEEDS its own website, but here are four of the biggest:

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What to Do When an Event Sponsor Walks Away Unhappy

A healthy sponsorship program relies on keeping your sponsors satisfied with the value they’re receiving in return for spending their time and money on your event. Sounds simple enough, right? Theoretically, you should just be able to focus on fulfilling the details in their agreement - but in practice, it doesn’t always happen that way.

Unfortunately, despite your best efforts, some sponsors walk away from events dissatisfied. Whether it was a hard-to-please on-site rep, a venue problem that was out of your control, or you simply made a mistake (we’re all human!) your next task is to do what you can to turn that relationship around. Here are some steps to take:

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