ePly Blog

Lots of different types of people attend conferences - and I don’t just mean different roles, career levels, educational backgrounds, etc. I’m talking personality type: introverts and extroverts; people who are there to learn, and people who are there to kick back; people who take effective notes and people who...don’t, so much.

Depending on your personality (or even your mood), a different vibe will affect your comfort. These are four go-to environment types we recommend incorporating into any conference that’ll leave ALL attendees feeling refreshed and engaged:

Whether they invest on a high level, commit to covering specific costs (food, badges, supplies, etc.), or are part of a trade, engaging sponsors is a smart way to add some extra padding to your event budget.

That said, it’s important that your partnerships make sense - after all, money is involved! And that doesn't just mean for you and the sponsor. Anyone you invite to have a presence on-site should make sense for your attendees, too. But why, exactly, do sponsorships need to make sense on so many levels?

Handing out swag - or, “stuff we all get” - at events is an easy way to engage attendees and leave a lasting impression. The key, though, is to find an item that’s both useful enough that attendees won’t immediately throw it away, and interesting enough that they’ll talk about it with others.

Now, we know budget is always a constraint - but let’s put money aside for the moment and have some fun! To help you start brainstorming, we put together a list of unique items you could brand and use as swag:

Answering attendee questions is an inevitable part of event planning. That said, with all the other balls your juggling, it can be hard to take the time to answer the same questions over, and over, and over...and over again.

That’s where an FAQ, or “frequently asked questions,” page comes in handy. Here are some thoughts on writing your FAQ page in a way that’ll effectively keep attendees in-the-know:

You already know that a post-event survey is a MUST. Attendees, vendors, sponsors - everyone who was on-site will have valuable feedback you can use to make your next event better.

But knowing what to ask can be a challenge, and having a mile-long survey will deter most from filling it out! Here are our go-to questions for a quick and easy survey that are bound to give you the feedback you’re looking for:

Room layout is more important than some people may think. Getting it right means having a good flow throughout the room, ensuring the kind of engagement you’re looking for, and keeping compliant with any safety requirements.

That said, it’s a lot to consider (on top of everything else) when planning your event. To help you make an informed decision about how your next event will look, we’ve highlighted the eight most popular event room layouts and their benefits:

One advantage of using online event registration is getting the ability to automatically send event confirmation emails. While the main purpose of this email is to confirm that a registration has been received, it is also a perfect avenue for providing event participants with additional information and reminders.

Here are a few details to pay extra attention to on your event confirmation emails:

The answer to the question “What should a registration form do?” might seem obvious, but if you respond with “Collect registration data,” chances are you can improve your registration forms to increase conversions and put on memorable events.

From our experience, here are eight things your registration forms should be doing in addition to collecting data:

Email can be a powerful tool for getting the word out about your event. It goes directly to your audience, is easy to consume, and inspires immediate action. That said, there are a few things you can (and should!) do to stand out from the pack.

Here are three tips for upping your email marketing game in 2019:

There’s a lot to juggle with event planning and sometimes, you just need a refresher. So we have asked a few fellow event planners, what are some of their must know tips and hacks for events. Check them out below: