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Online Registration in
Action: The Conference.
Each month we will outline a different way people are using
online registration.
This month, to highlight the advantages of online
registration, we�ll take a look at one of the more cumbersome
registration processes still widely used today in many standard
industry conferences and compare it with the online process.
While the topics of conferences are very different, the
fundamental organizing that must take place is very similar.
Most conferences require participants to pre-register by
filling out a printed form with their contact information,
choice of conference sessions, payment totals etc., and then
mail or fax the form to the conference organizer.
But before the conference organizer even receives the
registration form, they need to have a database, spreadsheet or
paper filing system designed and built to manage the incoming
data. When a completed registration form is received, it must
be manually checked for completeness, the totals must be
verified and then the data must be transferred to the database,
spreadsheet or filing system. But we�re still not done, because
the conference organizer then needs to send a confirmation and
process the payment for each individual registrant. As you can
see, this is an onerous process, especially if there are a large
number of attendees.
Now let�s take a look at the way online registration is
automating the process described above and condensing the
registration timeline, making it more convenient and efficient
for everyone involved.
With online registration, participants don�t have to figure
out how much they owe, they don�t have to fax or mail any forms
and they don�t have to worry about how clear their handwriting
is. The online registration form handles everything for them
and once they have submitted their information over the
internet, they automatically receive a confirmation email.
For conference organizers the benefits are equally
encouraging. They don�t have to worry about designing a way to
manage the data, or pay someone to decipher handwriting, check
calculations and enter data. The online registration form can
collect as much or as little information as they need. The
built-in logic of the form ensures that the information
collected is complete and accurate and it is updated and stored
automatically. In addition, organizers can sort and analyze the
information in several useful ways.
The process is so automated and efficient, and the results so
accurate, timely and inexpensive that there really is no reason
not to use it.
If you are thinking of using online registration for your
next event or conference, one of the best ways to get started is
by contacting an online registration vendor and asking for a
quote based on your existing paper registration forms.
For more information about how you can use online
registration for your conference, please
contact us.
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