ePly Event Planning Blog

Event planners represent their event and their organization — to vendors, their audience, sponsors, etc. — so whether you’re a beginner or seasoned, in-house or agency, professional development should still be top of mind.

One thing that all event planners should have on hand is a quick bio. You never know when it’ll be needed! If you’re trying to figure out where to start, we’ve got you covered: check out this basic template to follow so you can knock out a professional biography in ten minutes or less. 

What can grab an eight-second attention span? That’s the question you’re really going to have to ask yourself if you want to bring Generation Z to your next event. Speaking as a member of Gen Z myself, I know we are a tough crowd to please.

Between personal insight and some industry research, I’ve compiled three main tips that will give you a little glance into the minds of Gen Z-ers:

When it comes down to it, event planning is a game of details. That’s because there are SO many to keep track of. Between your multiple audiences (attendees, vendors, volunteers, sponsors, staff) and their various needs, plus all of the typical logistics...it’s enough to make any event planner’s head spin!

So, what details in particular tend to trip event planners up the most when onsite prepping for an event or the day-of? Here are seven to keep in mind, whether you are a veteran or are planning your very first event:

If you’re trying to find some simple ways to make a great impression with your event sponsors, look no further! Check out how you can say thank you (without much effort) and keep your sponsors coming back year after year.

There’s a lot to juggle with event planning and sometimes, you just need a refresher. So we have asked a few fellow event planners — what are some of your MUST-KNOW tips and hacks for planning events?

Check them out:

If you’re wondering what an online event registration form is meant to do beyond collecting registration data, you’re overlooking some seriously strategic setup opportunities! Used wisely, your registration form can be your biggest weapon in driving registrations and putting on a memorable event for everyone involved.

From our experience, there are eight things all online event registration forms should be doing in addition to collecting data:

We’ve all heard the old phrase “two heads are better than one”! And it still rings true today. Planning a large conference or company event is a huge task to take on and will almost always need more than one person planning. So, how do you manage it in an organized way?

Introducing…..committees. Committees are appointed for a specific function and can help your daunting task list become more segmented and task-specific. Planning an event goes much more smoothly with a proper team in place and this basic framework can be applied to any kind of event, no matter the size or budget.

As event planners start tackling their first all-virtual event, one crossroad they tend to come to is...how do I harness the energy of an in-person event, and recreate that in an online environment?

It’s true that some of the activities you would normally execute in-person just aren’t possible with a virtual event. That said, there are a ton of ways to translate those activities into a virtual experience, or execute something completely different!

Here are four ideas — could any of these work for your virtual event?

Part of trying to decide on pricing for your virtual event is first determining exactly what attendees will get out of joining. The value of the event plays a huge role in how much attendance is worth!

And not only that, understanding how to build a strong virtual event value proposition will keep your team aligned during the planning phases and encourage more attendee engagement.

But how, exactly, do you do you do that? Here are four tips:

If you’ve hosted or are planning to host a virtual event in 2020 (or beyond), let me ask you...did you charge or are you planning on charging for attendance? Many organizations are reluctant because virtual events lack several of the components in-person events offer (face-to-face networking being a primary one). 

But here’s the thing: While your virtual event might be different than your in-person event, that’s not to say it’s any less valuable. You’re likely still offering top-notch content, and possibly even continuing education opportunities. That’s worth something! 

But the question is...how much? How exactly do you price a virtual event, particularly when you’ve never hosted one before? 

Well, for every organization — and even every event — it’s different. But here are a few things to keep in mind as you’re trying to price yours: